The
University of California Police Department recognizes the rights of individuals
to engage in constitutionally protected free speech and public assembly. The
University of California Police Department also recognizes its responsibility
to protect the rights of persons who choose to engage in such activity in
reasonable manner. However, when the activity infringes on the rights and
safety of others, the activity loses constitutional protection and may become a
violation of law or university policy.
UCPD is one
of the departments that must be involved in the per-planning and research of
all major special events held on the University campus. The reasons for detailed planning are:
The following
risk factors often influence the staffing levels indicated on the matrix guide.
These factors will be discussed with event organizers with the goals of (1)
reducing risk and (2) making the event successful.
The Police
Department looks at special events at three different risk levels. Those levels
are identified as low, medium and high.
Each event has factors attached that may increase or decrease the risk
level which affect staffing.
Factors
that may increase risk levels for any event
|
Factors
that may decrease risk levels for any event
|
|
·
The need for
personal protection for speakers, performers or guests ·
Guest(s) will
be on campus at multiple locations ·
Off-campus
advertising (non-UCR guests) ·
Cash
protection/deliveries ·
Anticipation of
large ticket sales (or oversell) ·
Night time event ·
Outdoor venue ·
Live/ amplified entertainment
·
Multiple events on
the same day ·
Venues with multiple
entrances ·
Traffic control
needs ·
Sales of alcoholic beverages ·
Lack of timely
notification to UCPD, EH&S, Risk Management, etc. (less than 3 weeks) ·
Other factors determined
by UCPD, EH&S & UC Risk Manager |
·
Guest(s) will
be on campus at one general location ·
Events limited to
UCR students, faculty and/or staff ·
Competing event
elsewhere will affect attendance ·
Patrons are screened
for weapons at the entrance ·
Prior events of
similar nature with no history of safety problems or required police actions ·
Day time event ·
Indoor Venue ·
Shorter duration of
event ·
Historically poor
ticket sales ·
Student Affairs
oversight and presence at student events ·
Formal or
semi-formal events ·
Other factors determined
by UCPD, EH&S & UC Risk Manager |
The Police
Department Staffing Matrix is a guideline to assist the planner in
reasonably predicting the staffing levels necessary for their event. The number
of the personnel assigned may vary as dictated by the nature of the particular
event, or as calculated to be necessary by the Police Department, EH&S and
UC Risk Manager and those responsible
for the event. Ultimately, the decision of the Police Department regarding its
deployment will prevail. Campus Policy #850-45
|
LOWER RISK EVENTS |
MEDIUM RISK EVENTS |
HIGHER RISK EVENTS |
|
Estimate # of Attendance |
0–100 |
101-200 |
200–500 |
501-1000 |
1001-2000 |
2001-3000 |
3000+ |
|
Invited guest/speakers |
2
officers |
2 officers |
3 officers |
3
officers 1
sergeant |
4 officers 1 sergeant |
6 officers 1 sergeant |
for each 500
attendees 2 additional officers |
|
Fairs/Festivals |
0 |
0 |
2 officers |
3 officers 1 sergeant |
5 officers 1 sergeant 8 private security |
6 officers 1 sergeant 10 private security |
for each 500
attendees 2 additional officers |
|
Dances |
0 |
2 private security |
2 officers |
2 officers 2 private security |
5 officers 1 sergeant 4 private security |
6 officers 1 sergeant 6 private security |
for each 500
attendees 2 additional officers |
|
Live Concerts |
0 |
2 private security |
2 officers 4
private security |
3 officers 1 sergeant 6 private security |
5 officers 1 sergeant 8 private security |
8 officers 2 sergeant 10 private security |
for each 500
attendees 2 additional officers |
|
Demonstrations, Dignitary visitors, Commencements,
Highlander Sports, Film Shoots, Regents Meetings |
To be determined by
UC Police Department |
||||||
Thorough
research and planning substantially reduces unsafe conditions and unnecessary
expenditures. Special event security is provided by utilizing UCPD police
officers and/or security guards specifically assigned to the event. This occurs
when the event requires services beyond the capabilities of the normal police
patrol shift. Typical events requiring this service are athletic events,
concerts, large dances/parties or other events with potential significant
community impact (crowds, parking control, noise complaints, etc). Please note that security guards must be unarmed security guard services contracted with UCR
Purchasing Department and verification of the assigned staffing for the event.
UCPD will assist special event organizers plan their
event. Dial 951-827-5222 and ask to speak to the Sergeant or Lieutenant
in charge of coordinating police services for special events. UCPD will
base the need for security/police by employing the special events risk factors
and staff matrix. For this reason, it is critical for event
organizers to disclose all known risk factors to UCPD during the planning stage
of the event. Negligent or intentional omission/disclosure of information
that negatively impacts safety will result in re-calculation of increased
security cost necessary to protect life/property.
Please note that
special event organizers must coordinate with following departments to ensure
the event is planed and covered for safety, security, liability, availability,
parking, facility and approval:
Please remember that
safety is everyone’s responsibility!
Revised